AI Recruitment Chatbot Cuts Hiring Cycle Time by 45% with Automated Interviews, Smart Scheduling, and Real-Time Engagement
Reduced recruiter coordination effort by 50–60% and accelerated interview scheduling by 40–50%, based on workflow benchmarks from AI-driven hiring automation platforms.
Extrahourz
Technologies Used
Infrastructure
Manual Screening & Emails → AI Interview Automation
Reduced recruiter manual workload by 50–60%
Back-and-Forth Scheduling → Calendar-Synced Booking
Cut interview scheduling time by 40–50%
Inconsistent Evaluation → Smart Scoring Models
Improved candidate shortlisting accuracy by 20–30%
USP
Extrahourz is an AI-powered recruitment chatbot that streamlines hiring by automating interview flows, scheduling, and candidate communication. With intelligent scoring, Google Calendar integration, and real-time FAQ handling, it empowers recruiters to manage applications faster and more efficiently. Designed for scalability and accuracy, it supports role-based interview slot management and provides insightful candidate data—all from a single platform. Extrahourz transforms outdated hiring processes into a smart, automated, and highly responsive recruitment experience.
Problem Statement
Business Problem
High-volume hiring teams were constrained by manual coordination and fragmented tools:
- Recruiters spent excessive time scheduling interviews across time zones
- Candidate communication relied on delayed emails and repetitive FAQs
- Interview scoring was inconsistent and hard to standardize
- Calendar conflicts caused reschedules and drop-offs
- Limited real-time visibility into candidate progress slowed decisions
The result was longer time-to-hire, lower recruiter productivity, and poor candidate experience.
Solution
Solution
NeuraMonks partnered with Extrahourz to deliver an AI-powered recruitment chatbot that automated screening, scheduling, and engagement end-to-end.
What we delivered:
- AI-driven interview flows with configurable question types and scoring logic
- Automated accept/reject decisions with personalized candidate notifications
- Smart interview slot management with timezone awareness
- Seamless Google Calendar integration for real-time scheduling
- AI-powered FAQ handling for instant candidate support
- Recruiter dashboard for viewing, scoring, and managing interview responses
- SEO-ready sitemap generation for chatbot links to improve discoverability
- The platform centralized hiring workflows into a single, automated system.
Challenges
Challenges Solved
Complex Interview Logic:
Encoded human-like evaluation logic into repeatable scoring models for fair, consistent screening.
Real-Time Interaction:
Implemented instant feedback and response handling to keep candidates engaged.
Cross-Timezone Scheduling:
Eliminated calendar conflicts with automated slot management and calendar sync.
Cross-Platform Compatibility:
Ensured reliable performance across devices and operating systems.
Resource Optimization:
Optimized backend workflows to handle high candidate volumes with low latency.
Why Neuramonks
Why Choose us
- Outcome-driven AI delivery focused on hiring speed and recruiter productivity
- Deep pre-GPT era experience in conversational AI and workflow automation
- Production-grade systems built for real-world hiring volumes
- Capability to deploy secure, on-prem or air-gapped components if required
- Cost-efficient automation that reduces ongoing recruitment overhead
- Strong domain understanding of HR workflows, compliance, and candidate experience
Ready to get started?
Create an account and start accepting payments – no contracts or banking details required. Or, contact us to design a custom package for your business.
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