How Bavadiya LLP Streamlined Real Estate Operations with a Centralized Portal
Bavadiya LLP, a real estate firm specializing in land transactions, new property projects, and resale/rental properties, needed a solution to manage the growing scale and complexity of its operations. The firm required a centralized portal capable of handling user roles, financial workflows, bookings, and brokerage allocation across departments. The platform was designed to simplify internal processes while ensuring transparency, access control, and data accuracy.
Industry
Real Estate
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Property Brokerage
Infrastructure
Web Platform with Mobile View
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Deep Link Notifications
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WhatsApp API Integration
Technology
About Project
The Real Estate Broker Portal is a comprehensive solution developed to automate and manage critical business functions such as project bookings, brokerage distribution, employee tracking, document handling, and payment workflows. Designed for multi-role access across management, brokers, and employees, it includes modules for land, project, and property management with built-in calculations, document search, real-time notifications, and WhatsApp-based client greetings.
Problem Statement
Bavadiya LLP faced challenges in managing brokerage processes, user permissions, and financial transactions across diverse property categories.
Role Management & Access Control
No central system to restrict or authorize actions based on user designation.
Brokerage Distribution
Manual brokerage calculation and payout handling led to errors and delays.
Payment Tracking
Lack of structured payment logging for both internal (salary, advances) and external (brokerage, client collections) workflows.
Project & Unit Management
Disconnected workflows for builder onboarding, project setup, and unit bookings.
Audit Trails
No robust system to trace financial or operational activity across users or modules.
Our Solutions
The platform addressed these gaps through the following key modules and workflows:
Role-Based Access
Each item is assigned a unique code and classification, enabling precise organization and easy retrieval.
Booking & Brokerage Automation
Each property/unit booking auto-calculated brokerage amounts, supported multi-party sharing (100% sum validation), and routed approvals to management.
Expense & Salary Management
Management users could record salary bookings, advances, and withdrawals—reflecting real-time outstanding balances and adjustments.
Unified Property Workflows
Land, project, and resale/rental modules supported data entry, uploads (PDF, images, video), auto-calculations, and property duplication.
Searchable Documentation & Flash Calculator
Search-based document access and an in-app calculator enabled quick estimates with real-time rate/size/charge adjustments without data persistence.
Mobile Notifications & Deep Links
Mobile alerts triggered for booking approvals and confirmations. Deep links directed users to relevant approval records instantly.
Audit Logs
Every user activity was logged at the module, system, and user level—providing full traceability and compliance visibility.
Client WhatsApp Integration
Automated birthday and anniversary wishes were sent via WhatsApp using the company's approved number.
Implementation Challenges
Role-Based Data Handling
Implementing a permission system that worked seamlessly across modules without leaking financial data or exposing administrative controls to unauthorized users.
Financial Precision
All monetary values were required to retain decimal precision without rounding at any stage—a challenge across calculations and UI rendering.
Modular Workflows
Designing independent yet interconnected modules for projects, resale properties, and land transactions with shared functionalities.
Brokerage Complexity
Handling two-sided brokerage workflows (buyer and seller side), with auto-generated PDFs for both, and dynamic brokerage mapping to booked units.
Real-Time Data Sync
Ensuring that booking data, payment logs, and approval statuses reflected immediately across dashboards and notifications, without delay or duplication.
Outcome
The new platform brought measurable improvements to Bavadiya LLP’s operations:
Faster Property Bookings
Improved speed and transparency in property bookings and brokerage handling
Accurate Payout Tracking
Accurate salary and advance payout tracking
Structured Workflows
Structured workflows for each property type with document traceability
Complete Payment Visibility
Complete visibility into pending dues, received payments, and user activity
Reduced Manual Effort
Reduced manual effort in approvals, calculations, and client communication
Scalable CRM Foundation
A scalable foundation for future CRM and automation integrations
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